Special event – Faculty of Horticulture, Cluj-Napoca

September 27, 2017, Aula Magna “Mihai Serban”, University of Agricultural Sciences and Veterinary Medicine Cluj-Napoca

“40 Years of Horticulture Education in Cluj-Napoca” Conference

http://conference.shst.ro

Guidelines for oral presentations at SHST Conference

Registrations, meetings (except festive ceremony and conference), social events and meals

Guidelines for oral presentations at SHST Conference

We are looking forward to your presentation at the SHST 2017 Conference. In order to expedite the oral presentations, your cooperation (presenters and session moderators) in ensuring that the programme runs smoothly is highly appreciated. Please see below useful guidelines for those who sustain oral presentation, as plenary speakers and presenters of short presentations (‘flash talks’, of no more than 3 minutes). The presentation of contributions as flash talks and the order of presentations will be communicated later. The moderators will ensure that all presenters adhere strictly to the programme schedule (http://conference.shst.ro). Agreed with the presenters which will participate also to the Millennium Symposium (http://symposium.usamvcluj.ro), some of the flash presentations are allocated for the next day (in a separate section, the program being announced later). In addition, all papers are published in Notulae Botanicae Horti Agrobotanici Cluj-Napoca journal.

Computer/AV facilities

-The lecture computer uses the Window 7 operating system or higher;  presentations will be made using PowerPoint  (recommended), respectively PowerPoint 2010 or higher. Please ensure that your presentation is compatible with PowerPoint (or your video presentation) before arriving at the Conference.

-In order to allow the smooth transition from one speaker to the next and to avoid delays within the timetable, speakers cannot connect their own laptops to the AV system in order to present their talk. Consequently, all presentations need to be uploaded prior to the start of the session.

-Please contact us in advance of the Conference if you intend to include any video clips or animations in your presentation. Please let us know the file type and file size so we can check with our support staff that it is compatible with the AV system and will run smoothly.

Plenary speakers

Plenary featured presentations are 15 minutes in length (10-12 minutes for speaking, 3-5 minutes for questions and transition). All presentations need to be sent by email (or by WeTransfer.com, if it exceeds the capacity of the e-mail account)- please see the details below.

Short presentation (‘flash talk’)

-Time is limited for a flash talk presentation – 3 minutes – for each presentation. Therefore, it is important that you think carefully about the content of your presentation and plan accordingly (please read our recommendations).

-Flash talks should consist of a minimum of six slides. We do no impose a maximum number of slides, giving the opportunity to each presenter to chose the most relevant data (pictures etc.) for the authors’ contribution, completing the published paper. We steadily invite all presenters to respect the allocated time.

-Questions and discussions for all presentations will take place in a 15 minute slot following the final ‘flash-talk’ section. Therefore, please ensure that you remain within the lecture theater until the conclusion of the programme. Further discussion with interested delegates can take place during the conference.

Uploading presentations

-We invite plenary speakers and flash-talk presenters to email presentations until September 21, 2017 so we can upload the files into the conference file directory. Please email the file to editor5@notulae.ro (dr. Catalina Dan, editor Notulae Botanicae Horti Agrobotanici Cluj-Napoca). If the file exceeds the account capacity, you can send it via Wetransfer.com, to the same e-mail address.

– Please also bring a copy of your presentation on a USB stick with you onsite, for any inconveniences.

-All speakers should obtain an e-mail confirmation after the file is verified as compatibility, within a few days after submitting the presentation. If there are any  inadequacies, you will be noted accordingly. In the case you do not receive a confirmation e-mail after sending the presentation, please inform us at rsestras@notulae.ro. In addition, you can visit, before the conference, the upload desk at/near registration, in order to have confirmation of the upload flash talk presentation and that it will run smoothly. Loading of presentations will not be allowed during the conference.

-Please name your presentation as follows: surname of presenter, underline [(underscore (_)], first two words of the title-paper separated by underline. Example: “Smith_The_Influence.pptx”. For plenary speaker presentation is enough surname.

Time keeping

-Given the programme at the Conference, it is important that all speakers keep to their allotted time. The session moderators and conference organizers will oversee time keeping.

-Speakers and flash talk presenters are invited to be present for the start of the session and to sit in the front rows near the lectern, ready to come to the lectern to present according to the timetable.

Compliments for the speakers

The language of the conference is English. The sessions will not have any simultaneous interpretation. Please be aware that some participants may not speak English as their mother tongue. For that purpose, please remember to speak slowly and clearly.

Registrations, meetings (except festive ceremony and conference), social events and meals

September 26, 2017

16.00-18.00 Registration

Place: University of Agricultural Sciences and Veterinary Medicine Cluj-Napoca (UASVM)

Calea Manastur 3-5, Cluj-Napoca, Romania

Faculty of Horticulture

ICHAT – Advanced Horticultural Research Institute of Transylvania (ICHAT – in Romanian, “Institutul de Cercetări Avansate al Transilvaniei”)

18.00-19.00 Workshop: News about scientific publishing and Impact Factor (Prof. dr. Radu E. Sestraș – Editor-in-Chief, Notulae Botanicae Horti Agrobotanici Cluj-Napoca journal)

Place: ICHAT

19.15-23.00 Welcome Party: Restaurant Valachia (http://www.restaurantvalachia.ro/)

Romanian / Transylvanian traditional food (including ‘sarmale’, ‘mici’ or ‘mititei’ etc.) and famous wines, ‘popular’ music etc.

September 27, 2017

8.30-10.00(14.00) Registration

Place: University of Agricultural Sciences and Veterinary Medicine Cluj-Napoca, Aula Magna ‘Mihai Serban’

12.00-14.00 Lunch: Biodiversity Research Centre, UASVM

19.00-24.00 Gala Dinner (Festive Banquet): Grand Hotel Italia (http://grandhotelitaliacluj.ro)

IMPORTANT

Please do not forget that registration is required to attend all the scientific sessions and social events. Please note that only fully registered participants and invited guests will be admitted to the scheduled sessions. A personalized confirmation e-mail was sent to each participant once the payment of the registration fee has been received.

The registration includes the attendance of all programmes in 26 and 27 September 2017, but also bag with certificate of attendance and diplomas (personalized), coffee breaks etc. Because some items are personalized, please send us (again) an email confirming your participation (editor1@notulae.ro).

News: we opened the registration until September 21, 2017 to offer the possibility to particiate especially accompanying persons, but also to others interested participants (http://conference.shst.ro/index.php/horticultura_40/H40/about/registration).

Cluj-Napoca map (UASVM/USAMV)

UASVM Cluj-Napoca (view – campus, partly)

Conference places -UASVM

UASVM Cluj-Napoca, Aula Magna ‘Mihai Serban’ building

UASVM Rectorate building

ICHAT building

Biodiversity Research Centre (lunch, Wednesday, September 27, 2017, 12.00-14.00)

Several participants at Millennium Symposium, UASVM Cluj-Napoca, 2015 (September 24). There are also members of editorial board of Notulae Botanicae Horti Agrobotanici Cluj-Napoca journal, respectively: Oscar Vicente, Dimitris Bilalis, Radu Sestras, Maurizio Lambardi, Jaime Prohens. They also will participate to the current events, including the workshop: “News about scientific publishing and Impact Factor”, Tuesday, 26 September 2017

Valachia Restaurant (Welcome Party, Tuesday – September 26, 2017: 19.15-23.00)

Grand Hotel Italia (Gala Dinner/Festive Banquet, Wednesday – September 27, 2017: 19.00-24.00)

• Overview
• Organizers
• Registration
• Accommodation
• Presentations
• Plenary Speakers
• Announcements

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Special event - Faculty of Horticulture, Cluj-Napoca

September 27, 2017, Aula Magna “Mihai Serban”, University of Agricultural Sciences and Veterinary Medicine Cluj-Napoca

“40 Years of Horticulture Education in Cluj-Napoca” Conference

http://conference.shst.ro

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Dear Colleagues,

Thank you for your great interest in our special event “40 Years of Horticulture Education in Cluj-Napoca”. We thank to all of you which sent the abstracts, we are delighted for your interest and your consistent research work, synthesized in the submitted summaries.

SEE » Presentations. All accepted contributions will be included in "Book of Abstracts"

We would like to thank you for the dedicated way in which you contribute to our event, from here, in Cluj-Napoca! We invite you to staying connected on the latest news from conference web-page (http://conference.shst.ro/) (Organizers).

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MANUSCRIPT SUBMISSION - DEADLINE MAY 15, 2017

Notulae Botanicae Horti Agrobotanici Cluj-Napoca

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IN EXTENSO (FULL TEXT) OF ACCEPTED CONTRIBUTIONS SUBMISSION

SUBMISSION OF MANUSCRIPTS CLOSED - MAY 15, 2017

SUBMISSION EXTENDED AS EXCEPTIONS (based on accepted requests) - JUNE 15, 2017

ACCEPTED CONTRIBUTIONS PUBLICATION - Before conference

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MANUSCRIPT SUBMISSION PROCEDURES

Accepted contributions will be submitted directly to Notulae Botanicae Horti Agrobotanici Cluj-Napoca (http://www.notulaebotanicae.ro), being uploaded on e-platform of the journal.

-Full text submission: please see “Online Submissions”/ “Author Guidelines” on Notulae Botanicae Horti Agrobotanici Cluj-Napoca web site (http://www.notulaebotanicae.ro), including ‘Model’ and ‘Author Statement’.

Please mention in the front of your article/submission “For Horticulture 40 Conference”.

IMPORTANT:

The authors are invited to prepare the manuscripts carefully, according to journal ‘Instruction’ (see also the ‘Model’- Submission Preparation Checklist,

http://www.notulaebotanicae.ro/index.php/nbha/about/submissions#authorGuidelines)

The author(s) are strongly advised to get their manuscript checked by a specialized native English-speaking or by a professional language editing services.

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REGISTRATION AND Submission PROCESS

(Notulae Botanicae Horti Agrobotanici Cluj-Napoca)

information

STEPS - REGISTRATION PROCESS

Register and Profile

a. Register. You can register by clicking on "Log In" or "Register" on the  Notulae Botanicae Horti Agrobotanici Cluj-Napoca site (http://www.notulaebotanicae.ro).

• http://www.notulaebotanicae.ro/index.php/nbha/login
• Not a user? Register with this site

b. Profile. You create a profile (including a username and password) when you register. You can edit your profile any time you are logged in. In the right navigation bar under the title "User", the link "My Profile" appears; click on that link and you are taken to your profile. Here you can change your contact information, roles, and can manage email notifications for journals you have registered with. Except author's role (wich is mandatory in order to send/upload manuscripts - so you should click on 'author', as role), we invite all contributors with manuscripts for the conference to register also as reviewers in order to help us to speed the peer review process.

STEPS - SUBMISSION PROCESS

Manuscripts submission

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines. Authors should submit manuscripts via the journal’s online submission site. Submissions should include five steps:

• 1. Start
• 2. Upload Submission
• 3. Enter Metadata
• 4. Upload Supplementary Files
• 5. Confirmation

Step 1. Start the submisssion.  At this step you should select the section of your manuscript (research article, review etc.), and follow 'Submission Checklist' (indicate that submission is ready to be considered by the journal - manuscript was prepared carefully according to the journal ‘Instruction’; has not been previously published, nor is it before another journal for consideration; the Author Statement completed and signed with blue pen was scanned and is ready to be uploaded as a supplementary file in the next step, Step 3 of the submission process; comments for the editor - eg. here, you can mention “For Horticulture 40 Conference” etc.). Manuscript prepared accordingly to the ‘Instruction’ and the ‘Model’ is ready to be uploaded in the next step, Step 2.

Step 2. Upload Submission (the manuscript). Do not forget/please check before upload: Your manuscript was carefully prepared, as journal requirements (‘Instruction’, ‘Model’, references style etc., http://www.notulaebotanicae.ro/index.php/nbha/about/submissions#authorGuidelines). At the beginning of the manuscript (in the same document), include a cover letter and suggest five potential reviewers who have expertise in the subject of the manuscript (with institutional appurtenances and their email addresses).

Step 3. Enter Metadata. Please include all authors in order from the article, as First Name, Middle Name (eg. initial), Last Name (use CAPITAL LETTERS), institutional e-mail, Affiliation, Country. Remember: add all authors; check in the final and reorder authors to appear in the order they will be listed on publication (as in the manuscript, and with the same data!); indicate the principal contact for editorial correspondence (*corresponding author).

Include Title and Abstract.

Step 4. Uploading Supplementary Files. Upload the Author Statement completed and signed with blue pen was (a scanned copy, PDF or JPEG). Please note: Articles submitted will not be considered without Author Statement! After the peer review process, if the manuscript is accepted, the Author Statement should be send to us before publication, in original, by regular postal mail (the AS in original is mandatory for publication!).

Step 5. Confirmation. To submit your manuscript to Notulae Botanicae Horti Agrobotanici Cluj-Napoca click Finish Submission.

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The journal office will acknowledge receipt of submitted manuscripts with email messages. The submission's principal contact will receive an acknowledgement by email and will be able to view the submission's progress through the editorial process by logging in to the journal web site.

MANUSCRIPT SUBMISSION - MAY 15, 2017

Notulae Botanicae Horti Agrobotanici Cluj-Napoca

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September 27, 2017, “40 Years of Horticulture Education in Cluj-Napoca” Conference

http://conference.shst.ro

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INFORMATION ABOUT PAYMENT (Registration fees)

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a). Registration is required to attend all the scientific sessions and social events. Please note that only fully registered participants will be admitted to the scheduled sessions. A personalized confirmation e-mail will be sent to each participant once the payment of the registration fee has been received either through the online system or in the Conference’s bank account.

b). Registration is required to attend all the scientific sessions and social events. Please note that only fully registered participants will be admitted to the scheduled sessions. A personalized confirmation e-mail will be sent to each participant once the payment of the registration fee has been received either through the online system or in the Conference’s bank account.

c). Registration is required to attend all the scientific sessions and social events. Please note that only fully registered participants will be admitted to the scheduled sessions. A personalized confirmation e-mail will be sent to each participant once the payment of the registration fee has been received either through the online system or in the Conference’s bank account.

d). Registration is required to attend all the scientific sessions and social events. Please note that only fully registered participants will be admitted to the scheduled sessions. A personalized confirmation e-mail will be sent to each participant once the payment of the registration fee has been received either through the online system or in the Conference’s bank account.

e). Registration is required to attend all the social events (Welcome Party – 26 September 2017; Gala Dinner – 27 September 2017). Please note that only fully registered participants will be admitted to these social events. A personalized confirmation e-mail will be sent to each participant once the payment of the registration fee has been received either through the online system or in the Conference’s bank account.

Types ‘a’, ‘b’, ‘c’, ‘d’ include the attendance of all programmes in 26 and 27 September 2017, bag, certificate of attendance, meals, coffee breaks, and for types ‘a’ and ‘b’ additional paper(s) published in Notulae Scientia Biologicae (more than one per author – as principal or corresponding – which will be published in Notulae Botanicae Horti Agrobotanici Cluj-Napoca).

REGISTRATION

All participants should register for the conference using the online registration form. Payments must follow registration. Early registration and payment will be available until June 1, 2017. The deadline for registrations and payments will be August 1, 2017. At least one author from each accepted abstract must register for the symposium by May 15, 2017. In any case of payments, participants should send a copy of their payment by e-mail (editor1@notulae.ro). In addition, please keep the contact with the organizers to confirm registration, payment, correct submissions of manuscripts, peer review process, publication etc.

PhD students, accompanying and interested persons in participation at the conference etc. are also invited to register using web-page conference account, http://conference.shst.ro/index.php/horticultura_40/H40/user/account. Please fill in your profile the contact address and state in ‘Bio-Statement’ your role in participating in the event. Down on the account page, you can create / assign your account as a “reader” if you have no submission as author (co-authors).

Deadline:

• April 15, 2017 – Revised of accepted abstracts and completed METADATA on the conference web-page. (Abstracts » Presentations)
• May 15, 2017 – Submission of full text contributions. Please note that at least one author from each submitted abstract must register for the symposium by May 15, 2017 or the abstract will be removed from the program. For the paying participants, the deadline for submission could be extended, but without affecting peer review process and full text publication.
• June 1, 2017 – End of early registration at reduced fee.
• August 1, 2017 – End of registration.

If the abstract  was accepted, the payment can be made through credit card or bank transfer and should be done as soon, to benefit of reduced fee and to speed up the registration process and publication procedures.

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Payment Methods

1. Credit Card

Payment by credit card can be made by:

• Master Card
• Visa Card

Type, card number, expiry date, card security code, and the name on the card are required.

Euplatesc.ro takes the responsibility for data protection very seriously and all credit card payments should be made securely online.

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On-line payment: http://conference.shst.ro/plata/card.php

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In official currency of the Euro-zone (EURO)

Bank name: BANCA COMERCIALA ROMANA S.A. (ROMANIAN COMMERCIAL BANK CLUJ NAPOCA)

Cont nou: 2511.F10.0.2660484.0106.EUR.71

IBAN CODE (Bank account)/Cod IBAN Nou: RO54RNCB0106026604840071

Produse in valuta: EUR

Beneficiary/Titular: UNIVERSITATEA DE STIINTE AGRICOLE SI MEDICINA VETERINARA CLUJ-NAPOCA

CIC: 2660484

CUI/CNP: 4288381

SWIFT/BIC: RNCBROBU

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2. Bank transfer

Bank name: BANCA COMERCIALA ROMANA S.A. (ROMANIAN COMMERCIAL BANK CLUJ NAPOCA)

Cont nou: 2511.F10.0.2660484.0106.EUR.71

IBAN CODE (Bank account)/Cod IBAN Nou: RO54RNCB0106026604840071

Produse in valuta: EUR

Beneficiary/Titular: UNIVERSITATEA DE STIINTE AGRICOLE SI MEDICINA VETERINARA CLUJ-NAPOCA

CIC: 2660484

CUI/CNP: 4288381

SWIFT/BIC: RNCBROBU

Please do not forget to send a copy of the payment by e-mail (editor1@notulae.ro). Conference Manager will validate the payment before the registration will become active. In addition, please keep the contact with the organizers to confirm registration and payment, special requests etc.

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After reading the information, please click here to start to register

REGISTRATION

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Conference – September 27, 2017, USAMV Cluj-Napoca

http://conference.shst.ro

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